Deposit Registration
October 21st 2026

Arctic World Archive invites you to deposit your previous heritage, legacy and memories in the vault on Svalbard.

Here you can register your participation in this unique deposit event in the Arctic.

You can also find some practical information and links to book accommodation.

Please note that you are not required to travel to Svalbard in order to deposit your data. We are happy to perform the deposit on your behalf if you wish.

Our experience tells us that every organisation has specific requirements for their preservation needs as well as their visit. Book time with us today to discuss your needs.

Deposit Information

Download press kit

Brochure about the Arctic World Archive

Do you want to join us on Svalbard and carry your valuable memories into AWA yourself?

Wonderful, we look forward to making this a unique experience for you!

Below you can find some practical information that will help you to facilitate and plan for your upcoming travel.

Accommodation

We recommend you book your hotel room(s) as soon as possible.

Our partner hotel is Svalbard Hotel at Svalbard Adventures.
Read more about them and book here

Refer to the booking code "AWA 2026" and they will get back to you with their best rate and confirmation.

Send email(includes code)

Practical information

Airport transport

There are busses outside the airport that will take you to the hotel.

Clothing

Remember to bring woolen underwear and warm winter clothes incl. warm shoes, beanies and gloves.

Leisure time

The program allows you some time to explore this arctic wilderness on your own. Please go to www.visitsvalbard.com to see the range of activities on offer and to make reservations.

Reserve your spot at the AWA Deposit Ceremony

To attend physically you need to store your own piqlFilm.

Attendance Physical

First name

Last name

E-mail

Phone (with country code)

Organisation

Position/Role

Country

Comments (optional)

Select Activities (Physical)

20th October — 12:00 — Deposit at the Svalbard Global Seed Vault (Optional – happening outside the Seed Vault) 20th October — 18:00 — Meet & Greet 21st October — 09:30 — Taxi pick-up outside hotel 21st October — 10:00 — Deposit ceremony in AWA 21st October — 15:00 — Svalbard Sauna & swimming in the Arctic Ocean or guided tour in Longyearbyen 21st October — 19:30 — Celebratory dinner

Attendance fee for activities €600 per person

Any food allergies?(optional)

Complete your registration

Please follow the two steps below in order.

Step 1 – Payment

First, complete your payment in a new window.

Go to secure paymentvia Stripe

A new tab will open on Stripe's secure payment page. When you are done, return here for Step 2.

Step 2 – Confirm your registrationComplete Step 1 to unlock

After completing the payment, click the button below to submit your registration details.

By submitting this form, you consent to Arctic World Archive processing, storing and using your personal information to contact you about the deposit.

We guarantee that we will never share your information with anyone outside of the Arctic World Archive. We are committed to protect the right to privacy, and operate in accordance with the CAN-SPAM Act.

Deposit Registration October 21st 2026